1. Who we are
Vintera.wine is the working company name for a wine collection information service intended to operate from the United Arab Emirates. In this policy, “we”, “us” and “our” refer to Vintera.wine. The full registered entity, licence number, registered address, privacy contact and applicable mainland or free-zone jurisdiction will be inserted before public launch.
Upload guidance
If you choose to review optional upload guidance, the guidance text is sent to our AI provider to propose a file interpretation. This step does not send the file contents. You confirm the interpretation before it is applied. The confirmed settings are retained with that upload; they do not become global matching rules.
2. This preview and future services
This draft includes the browser-only spreadsheet preview and the upload-processing disclosures below. PDF uploads always use hosted processing. Hosted account uploads also support saved collections and original-file retention; those are distinct from the browser-only preview. The full notice for hosted services must document the actual service providers and applicable legal grounds before public launch. This document does not authorise new uses of your data.
3. Information processed in the preview
When you start an upload, the application reads its contents to interpret wine rows, identify possible matches and display a collection. PDFs are sent to Vintera’s server for text extraction and inventory processing. Hosted spreadsheet uploads also use server processing; the browser-only spreadsheet preview reads files locally. Files may contain names, merchant details, prices, quantities, locations, notes or other personal information that you included. Please remove unrelated personal information and provide only files you are entitled to use.
Review evidence includes original rows, file names, file fingerprints, matching settings, results and timestamped confirmation choices. Selecting a file is optional; matching cannot run without the required inventory and catalogue.
4. Where information goes
The browser-only spreadsheet preview processes file contents locally. PDF uploads, including those selected from that preview, are sent to Vintera.wine servers and use the hosted inventory flow. Hosted spreadsheet uploads also send file contents to Vintera.wine servers. PDF text extraction runs on our server without an external OCR or AI service. These extraction changes do not add a new external data recipient. Downloading review evidence creates a file on your device; sharing that export is your decision. The preview does not upload collections for model training or sell their contents.
Your browser requests application pages, scripts and fonts from the server running this preview. The server may process ordinary request information needed to deliver those resources, such as a network address and requested URL. A hosted deployment’s providers, logs, recipients, retention and international transfers must be documented before launch.
5. Retention and security
In the browser-only spreadsheet preview, the collection and confirmations are held in application memory during the open session; reloading resets that local session. This is not a deletion statement for hosted uploads. PDFs use the existing hosted upload and account-saving flow, including existing original-file retention when an upload is saved. Closing a browser tab does not delete saved server records. Copies of original files and exports on your device remain until you remove them. The app cannot delete copies you have saved or shared elsewhere.
Protect access to your device and exported files. Local browser processing does not make a compromised device secure; hosted uploads also require protection of server-side data. For a hosted service we will document access controls, deletion processes, backup periods and incident handling before collecting customer information.
6. Cookies and communications
The browser-only spreadsheet preview does not add advertising trackers, analytics scripts, marketing cookies or persistent collection storage. This statement does not describe storage used by hosted account uploads. Fonts are bundled with the application. Browser or operating-system behaviour is separate from these application features. If optional tracking or marketing is introduced, its purpose and choices will be explained before use, and consent will be obtained where required.
7. UAE privacy framework and your choices
The applicable privacy regime will depend on the registered entity and its activities. UAE Federal Decree-Law No. 45 of 2021 may apply; free zones with their own data protection laws, including DIFC and ADGM, require separate assessment. Other countries’ mandatory protections may also apply to customers there. We have not assumed that one regime covers every user.
Subject to applicable law, you may have rights to information, access, correction, deletion, portability, restriction or cessation of processing, withdrawal of consent and objection to qualifying automated decisions. These rights may have lawful exceptions. The final policy will identify the applicable regulator and request channel. Wine matching suggests product identities; this preview does not decide credit eligibility or execute transactions.
8. Contact, complaints and updates
Privacy contact: to be confirmed before launch. No privacy-request form or monitored privacy mailbox is currently provided by this preview. You can stop local processing by closing the session, and manage original and exported files on your device. Once a contact channel is published, we will explain identity verification and handle requests within applicable legal requirements. Your right to complain to a competent authority is unaffected.
The launch version must specify the lawful basis for each processing purpose, recipients and transfer safeguards, retention periods, complaint authority and children’s-data arrangements. Material changes will be communicated as required. The date above identifies this draft, not an effective date for a customer contract.